Tenant Move-in InformationWelcome Tenants!Please check your lease for the start date of your lease. Keys:The Rental Office is typically open for Key Pick Ups during regular hours: Saturday CLOSED. Sunday CLOSED Summer Office Hours may vary!Please check our web site or call our office to confirm our hours prior to your arrival.2023 Summer Holidays: Independence Day (Saturday, July 1 through Tuesday, July 4) Closed. No keys will be issued during this time period.
You must show an ID to receive your keys. A Cornell ID is acceptable. KEY PICKUP POLICIES In Person Key Pick Up. All Keys should be picked up in person at the Rental Office by the original Tenant, a roommate named on the lease, or the official Subtenant. A Parent may also pick up the keys. In Person Key Pick Ups during our open office hours is ALWAYS the best option. When this is not possible, the following options may be possible, depending on the situation: Key Pick-up Authorization. A Tenant or official Subtenant may designate a friend to pick up their keys at the Rental Office during regular office hours. Please contact the Rental Office to authorize a friend to pick up keys. We will not issue keys to a friend who is not named on your lease without prior authorization. Late Arrival Request. Limited availability. Original Tenants only. A Tenant may request that the keys be left at the Center Front desk for an after hours arrival (Monday, Thursday, Friday until 11 pm, Saturday & Sunday noon-8 pm). It is the responsibility of the Tenant to contact the rental office prior to the day of arrival to confirm their approximate arrival time. This key pick up option is for original Tenants only. A friend or subtenant may not pick up keys other than at the Rental Office during regular office hours. Contact the Rental Office to arrange a late arrival key pick up. Please note that the Center Front Desk may have limited hours during the summer. Key Shipment Request. Not recommended, but final available option: Original Tenants only. Tenants may arrange for the keys be shipped at their own expense by providing a pre-paid shipping label. You will create the shipment, and email us the shipping label for your keys, which we will ship using your pre-paid shipping label. This option is for original Tenants only. Please note that US Priority Mail is the least expensive method to ship, but delivery time is not guaranteed. You should always choose a delivery method that will guarantee your keys to arrive at least 2 days before you travel to Ithaca, in case of any problems with the shipment. Only choose this method if you are able to completely follow the directions below, and if you are unable to make other key pick up arrangements. Directions for you to create a shipment: Special Note for Sublets: For Subtenants moving into apartments with August-Ending Leases (where the person you are subletting from is living there before the subtenant moves in), you are expected to transfer keys on your own. For Subtenants who are the first person moving into an apartment, you are expected to collect the keys in person at the rental office. The reason that we require this is to make sure that we can meet the new Subtenants and discuss the move-in responsibilities with them. The first people to move in to apartments are responsible for move-in inspections and photos, even if they are Subtenants. This is an important consideration for Tenants, as a Subtenant who does not return the Inspection Form and photos could put the original Tenant at risk to charges against the Damage Deposit. And one final note about keys: never send keys in a regular envelope though the regular mail. These envelopes get caught in the sorting machines and either get lost entirely or even arrive with a huge tear and the keys missing. Keys should only be sent in a padded envelope or small box. Moving In:You may move in any time after your lease begins; you are not required to arrive on the start date of your lease. Parking for Move-Ins: Carts: Apartment Inspection and Maintenance Requests: Please add any general maintenance requests to this form, and if there are any emergency maintenance items, please contact the Maintenance department directly. Furniture:All apartments are furnished. You may move the furniture around within the apartment. Furniture removal is not permitted, please plan to use the furniture that is provided in the apartment. You can watch the video tours and view photos to see some samples of the furniture styles provided in the apartments. All bedrooms are furnished with a regular full size bed and box spring with a short metal frame, a bookshelf, desk & chair, and dresser. Windows will have privacy mini-blinds. You provide your own bed linens, including sheets, pillows and blankets. The sheet size for the beds is called FULL. Twin sheets will be too small, and while Queen size sheets will be too large, you can still use them if you don’t mind a very loose fit. You should order a complete set that includes a fitted sheet, flat sheet and pillowcase. You are responsible for providing and using a fully enclosed, zippered mattress cover for both the mattress and box spring. Some students find that they like a mattress topper for the beds. Living areas for all apartments will have a small dining set. 1 Bedroom and larger apartments that have a living room will have assorted living room items, which will typically include some combination of a 3 person couch, a 1 person armchair, and 1-2 low tables (coffee table/end table). Kitchen areas include a refrigerator, stove/oven, microwave, sink and cabinets. Dishwashers are in all Collegetown Center Apartments, and all 2 BR and larger apartments in other locations, and select studio and 1 BRs in other buildings. Studios in Court and Floors 2-7 of Plaza do not have dishwashers, Personal items, towels, bed linens, trash cans, toasters, small appliances, and reading or desk lamps are not provided. Cleaning supplies for your general use are not provided. Mattress Covers:You are required to purchase your own fully-encasing zippered mattress cover for the full size mattress that is provided in the apartment for each tenant. Internet, Electricity, Cable TV:
Packages:Usually, boxes, packages parcels, deliveries and other items that require a signature arrive directly at our rental office, since the delivery drivers are informed to bring them to our central location. Once they have arrived at our office, we will log in the items and notify you by e-mail that you have an item to collect. Please come to pick up your item that day if possible. Any roommate may collect your package for you. For Shipping and Ordering: Please use your name and complete street address including your apartment number. Packages must be addressed to you, the tenant. Packages that are not addressed to a registered tenant will be returned to sender marked as ‘unknown’. You may not have friends use your address for shipping purposes. Packages addressed to unknown names are rejected. Do not have any boxes shipped to your apartment or our office before your lease starts. We receive approximately 50-100 packages each day for our tenants, and we have limited space to hold your items. Collegetown Center Tenants should collect their packages from their lobby front desk. Renter’s Insurance:It is the Tenant’s responsibility to secure Renter’s Insurance. It is required for your lease. You may contact your or your family’s Auto or Homeowner’s Insurance company for more information, or search for ‘Renter’s Insurance + Ithaca, NY’ in any search engine.
IMPORTANT SUMMER DATES :Summer Dates are important if you are planning to Sublet your apartment! It is your responsibility to confirm your lease dates and offer correct information to any potential Subtenants in your Sublet negotiations. You are not permitted to stay longer than your stated lease end date at 10:00 am of that day, and you may not move items into your apartment before your stated lease start date at noon. Please check the University Academic Calendar for dates of classes. http://www.cornell.edu/academics/calendar/ Commencement is typically held the Sunday of Memorial Day Weekend. The New York State Bar Exam is typically the last Tuesday and Wednesday of July. JD & LLM students should plan accordingly when choosing an apartment or sublet! International Students in various programs such as LLM and MBA may need to arrive in Ithaca early for special orientation sessions. Please contact your registrar before choosing an apartment or sublet to make sure you have enough time to move in to your apartment! ITHACA RENTING COMPANY TYPICAL SUMMER OFFICE HOURS** Monday-Friday: 10:00 a.m. – 5:00 p.m. Saturdays: Closed Sunday: Closed. ** Please check our web site or call our office to confirm our hours prior to your arrival. Holidays: Independence Day (July 4) Closed July 4, and usually the days surrounding the holiday. Labor Day (1st Monday of September) Closed
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